K. Reis Construction Inc.

150 East Liberty St, suite PH3, M6K 3R5, Toronto, ON

We are seeking a highly organized and detail-oriented Office Manager to assist in overseeing administrative operations and supporting the day-to-day functions of our office. This role includes managing overall project performance, including costs, schedules, quality, and project status. You will develop and maintain excellent relationships with sub-trades and clients, manage change order processes—including pricing, negotiating, processing, and assessing cost and schedule impacts—and prepare performance status reports related to cost forecasts, schedules, and safety. Additionally, you will establish project safety programs and provide proactive leadership. You will also be involved in all aspects of project start-up and close-out, including ensuring proper documentation is collected and submitted to internal personnel.

Work Location:

• Remote

Working setting:

• Private sector

Job Duties:

The major responsibilities of this position include:

• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assist in the preparation of the operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Computer and technology knowledge:

• Electronic mail
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Google Drive

Skills requirements:

• 2-3 years of work experience
• College diploma in business or public administration
• Strong client relationship management skills
• Willingness to assist other team members and work collaboratively
• Must demonstrate extreme attention to detail, with the ability to enter and verify large volumes of data with a high degree of accuracy and consistency
• Trustworthiness and discretion in handling sensitive or confidential information

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Team player

Terms of employment:

Permanent Position of 40 hours per week

Language of work:

English

Salary:

From CAD$ 36.00 to $ CAD 38.00 per hour

Contact Information:

Email: k.reisconstruction@outlook.com

As an equal opportunity employer K. Reis Construction Inc.is proud to welcome all qualified individuals including but not limited to vulnerable youth, persons with disabilities, indigenous persons, newcomers and asylum seekers with valid work permits.

Anyone who can legally work in Canada can apply for this job. If you are not authorized to work in Canada, please do not apply for this job application.