ADMINISTRATIVE ASSISTANT

Progrus Constructors is a general contracting firm delivering construction solutions across Western Canada. We combine long-time industry experience with energy, motivation, and a desire to make progress together. Our team is united and driven by a strong commitment to putting people first, living our core values, and delivering value to our clients.

The Administrative Assistant supports the Accounting and Operations teams with day-to-day administrative functions to ensure efficient and organized office and project operations. This is an entry-level role that includes data entry, document management, office coordination, and general administrative support. We are primarily looking for someone with a positive attitude, strong accountability, and a willingness to learn.

Start Date: April 2026
Hours: 8:30 AM – 5:00 PM (Monday to Friday)

Position Type: Full-Time or Part-Time Co-op Option Available

Key Accountabilities:

• Provide general administrative support to the Accounting and Project management teams.
• Maintain organized project records through document management, filing, and data entry within internal systems.
• Assist with the preparation and distribution of project documentation and reports.
• Manage incoming calls, emails, and general correspondence with vendors, clients, and internal team members.
• Support accounting functions including invoice tracking, preparing remittance notices, reconciling statements, and maintaining account records.
• Maintain vendor and customer files and assist with onboarding new profiles and documentation.
• Support project operations by maintaining records related to equipment maintenance, deliveries, and project documentation.
• Assist with subcontractor documentation including insurance certificates and compliance records.
• Coordinate recurring administrative tasks such as tenant invoicing and internal reporting processes.
• Assist with payroll and accounts payable processing as required.
• Help maintain office organization and coordinate general office needs such as ordering supplies.
• Perform other administrative duties and provide general team support as needed.

Qualifications:

• Post-secondary education in Business, Office Administration, or a related field is considered an asset.
• Eligible for a Co-op placement (if applying as a student).
• Experience with Microsoft Office (Word, Excel, Outlook) is preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and maintain accurate records.
• Strong written and verbal communication skills are preferred.
• Patient and able to remain calm in stressful situations.
• Understand the importance of completing tasks accurately and on time.
• A valid driver’s license and previous accounting or construction industry experience are considered assets.

**An equivalent combination of education, skills, and attitude may be considered.

Skills and Abilities:

• Positive attitude with strong alignment to team culture and core values.
• Highly organized with strong time-management skills.
• Comfortable working with Microsoft Office (Word, Excel, Outlook).
• Ability to prioritize tasks and manage multiple responsibilities.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Reliable self-starter who takes initiative and demonstrates accountability.
• Ability to work both independently and collaboratively within a team.
• Willingness to learn and grow within a fast-paced construction environment.

Ready to Apply?

Send your resume + cover letter to: resumes@progrus.ca

With subject line: “Administrative Assistant”

Applications will be reviewed as received. Early applicants will be prioritized.

Please visit us to learn more about who we are and what we like to do. www.progrus.ca